How to get a salary slip?

Employees typically receive salary slips from their employer's HR or payroll department, usually via email or through an online employee self-service portal like Mitoo HRMS at the end of every monthly pay cycle. If your organization doesn't have an automated portal, you can generate an official draft salary slip using our free online payslip generator.

What is the difference between gross salary and net salary?

Gross salary is the total compensation before any employee deductions, consisting of basic pay, house rent allowance (HRA), conveyance, and special allowances. Net salary (also known as take-home salary) is the actual amount credited to the employee's bank account after deducting employee Provident Fund (EPF), Professional Tax (PT), TDS (income tax), ESIC, and other applicable employee deductions (Gross Earnings − Total Deductions). Employer contributions (such as Employer EPF or Gratuity) are part of CTC and must not be deducted from gross salary.

Is a salary slip mandatory for applying for loans or credit cards?

Yes. Banks and financial institutions require the latest 3 to 6 months of salary slips as official proof of employment, steady income, and financial stability when evaluating home loans, personal loans, car loans, and credit card applications.

Can small businesses and startups use this free payslip generator?

Absolutely. Small businesses, startups, freelancers, and independent contractors can generate, print, and export draft payslips in PDF or Excel without signing up or paying any software subscription fees.

Does this payslip generator guarantee standalone statutory compliance?

No single web tool can guarantee automatic statutory compliance without access to your establishment registration, employee wage ceilings, state-specific Professional Tax slabs, and individual tax regime declarations. This tool serves as an operational estimate and draft payslip generator with customizable line items. Employers must independently verify actual statutory applicability under the EPF Act 1952, ESI Act 1948, Article 276(2) PT caps, and Section 192 TDS rules.

Create Professional Salary Slips Online for Free

Enter earnings, deductions, and company details to generate and download a clean, print-ready payslip in PDF or Excel in seconds.

Interactive Salary Slip Generator

Fill in employee & income details, upload your company logo, and export professional PDF & Excel.

Company Information & Logo

Upload Company Logo

Click to upload logo (PNG, JPG, SVG)

Company Name

Company Address

Employee Details *

Employee Name:

Employee ID:

Pay Period:

Paid Days:

Loss of Pay:

Pay Date:

Income Details *

EarningsAmount

₹

Gross Earnings:₹55,000.00

DeductionsAmount

₹

Total Deductions:₹2,500.00

Employer Contributions (Optional CTC Reference)

Employer EPF, ESIC, or Gratuity accrued by the company. Kept separate from employee take-home deductions.

Live PreviewStandard A4 Format

Acme Technologies Pvt. Ltd.

Plot 42, Innovation Tech Park, Electronic City, Bengaluru 560100

Payslip

October 2026

Employee Details

Employee Name: Rahul Sharma

Employee ID: E1234

Pay Period: October 2026

Paid Days: 30

Loss of Pay: 0

Pay Date: 31/10/2026

Income Details

EARNINGS	AMOUNT (₹)	DEDUCTIONS	AMOUNT (₹)
Basic	₹45,000.00	Income Tax (TDS)	₹2,300.00
House Rent Allowance	₹10,000.00	Professional Tax	₹200.00
Gross Earnings:	₹55,000.00	Total Deductions:	₹2,500.00

Net Take-Home Salary

In Words: Fifty Two Thousand Five Hundred Rupees Only

₹52,500.00

Note: This is a computer-generated salary slip and does not require a physical signature.
Generated for operational estimation. Statutory compliance requires independent verification.

All You Need to Know About Salary Slip Generator

A salary slip, commonly referred to as a payslip, is a crucial document issued by employers to their staff every pay period. It acts as legal confirmation of the wages earned, itemizing total earnings along with statutory deductions such as Provident Fund (PF), Professional Tax (PT), and Tax Deducted at Source (TDS).

Whether you run a rapidly growing startup, manage an agency, or employ freelancers, generating clear, error-free payslips fosters transparency and trust between management and employees. Our free online salary slip generator allows you to create professional payslips with zero hassle, instant previews, and immediate exports to both PDF and Excel.

Earnings Components of a Salary Slip

The earnings section outlines all the components that constitute an employee's total gross salary:

1. Basic Salary

The core foundation of an employee's compensation package, typically comprising 40% to 50% of the total Cost to Company (CTC). It is fully taxable and determines statutory contributions like PF and gratuity.

2. House Rent Allowance (HRA)

Allowance provided to employees to meet accommodation costs. It qualifies for substantial tax exemptions under Section 10(13A) of the Income Tax Act based on rent paid.

3. Special Allowance

A flexible compensation component used to distribute the remaining CTC balance after meeting statutory heads. It is fully taxable in the hands of the employee.

4. Conveyance & Medical Allowances

Allowances allocated for daily commuting and medical expenses incurred during employment.

Deductions Components

Deductions include both statutory employee contributions mandated by Indian labor laws and voluntary company deductions:

Provident Fund (EPF)

Mandated under the Employees' Provident Funds Act, 1952. Employee contributes 12% of Basic + qualifying DA towards retirement with EPFO.

Professional Tax (PT)

Levied by state governments subject to Article 276(2) of the Constitution of India, capped at a maximum of ₹2,500 per annum (typically ₹200/mo).

Income Tax (TDS)

Mandatory withholding under Section 192 of the Income Tax Act, 1961 based on estimated annual income under New (115BAC) or Old regime.

State Insurance (ESIC)

Under the ESI Act, 1948, employees earning up to ₹21,000 gross per month contribute 0.75% for comprehensive medical and sickness coverage.

*Legal Note: In compliance with Sections 4 and 5 of the Information Technology Act, 2000, computer-generated digital payslips are legally recognized records of wages and do not require physical signatures when electronically authenticated or marked with a standard system verification notice.

Statutory Compliance & Legal Limits

While this tool allows entering standard Indian statutory heads, automated full legal compliance requires verified establishment coverage, employee salary eligibility thresholds, state schedules, and individual tax declarations under the applicable regime.

EPF (Employee Provident Fund): 12% deduction on Basic + qualifying DA up to statutory wage ceiling of ₹15,000/month (or on actual wages where voluntary higher PF is opted). Mandated under the EPF & MP Act, 1952.
ESIC (State Insurance): 0.75% employee contribution applies strictly to establishments covered under the ESI Act, 1948 whose employee gross wage does not exceed ₹21,000 per month (₹25,000 for persons with disabilities).
Professional Tax (PT): Levied under state-specific legislative schedules and subject to the constitutional ceiling of ₹2,500 per annum pursuant to Article 276(2) of the Constitution of India.
TDS (Income Tax): Withheld under Section 192 based on the employee's chosen regime (New default regime under Section 115BAC or Old regime with verified declarations). Under the Income-tax Act, 2025 (effective 1 April 2026), updated standard rate slabs and declarations apply.
Employer Contributions Distinct: Employer EPF (12%), EPS (8.33%), EDLI (0.5%), Employer ESIC (3.25%), and statutory gratuity accruals represent company Cost to Company (CTC) and must never be subtracted from employee gross earnings.

Official verification sources: Income Tax Department and Ministry of Labour and Employment.

Why Use Our Online Payslip Generator?

100% Free & No Signup Required - Instant in-browser calculation using standard DOM operations.

Download in PDF or Excel (.xls) - Get print-ready documents or spreadsheets with a single tap.

Compliant Structure - Incorporates standard Indian corporate headers, PAN, UAN, and statutory breakdowns.

Automatic Number-to-Words - Net take-home salary is automatically translated to official words.

Add Custom Allowances & Deductions - Fully customizable for your company's compensation policies.

Privacy First - All data stays in your local browser session and is never uploaded or tracked.

Step-by-Step Guide to Generate Payslips

Fill in Company Info: Enter your company name, registered business address, and current pay period.
Enter Employee Information: Input the employee's name, designation, department, PAN, UAN, and bank account number.
Specify Earnings: Review the basic pay, HRA, and allowances. Click "Add" to include any custom bonus or incentive.
Review Deductions: Confirm Employee Provident Fund, Professional Tax, and Income Tax TDS amounts.
Export in Desired Format: Check the live slip preview on the right and click Download Excel or Download PDF.

Got Questions?